A role is a collection of permissions. As an administrator, you give roles to users so that the users can use GroupShare to carry out job functions in GroupShare, SDL Trados Studio and SDL MultiTerm Server.
GroupShare is built with seven standard roles, which correspond to the most common jobs that users do:
Role |
Description |
| Administrator | The administrator of a GroupShare
organization or resource library.
The Administrator role has all available GroupShare permissions and is the only role who gives default access to the By default, the Administrator role is assigned to the in built-in user account, System Administrator. However, you can add this role to any other user who should have unrestricted rights in GroupShare and in SDL MultiTerm Server. The Administrator role is a standard, built-in role and cannot be deleted. |
| Power User
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Typically, the application expert and local administrator. |
| Translator |
Usually, a translator updates TMs, but cannot create TMs or change the structure of a TM. A translator cannot change organization or user details. |
| External Translator
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A translator contracted from outside the translation company can perform the same jobs as a translator. Apart from the permission to view the other files in the project and the other users that work on the project, an external translator has the same default permissions as a translator. |
| Guest | Can read some details.
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| Project Manager
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A project manager needs to do what a translator does, and also
has more power to manage projects and change translation memories.
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| MultiTerm Guest | The MultiTerm Guest role gives public access to MultiTerm termbases but does not grant any rights in GroupShare. The MultiTerm Guest is also a built-in role and cannot be deleted. |
The following table shows the default GroupShare roles and the permissions assigned to them by default.
Resource type |
Permission |
Administrator |
Power user |
Project manager |
Translator |
External Translator |
Guest |
MultiTerm Guest |
Library |
View Library |
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Add Library |
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Edit Library |
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Delete Library |
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Link To Library |
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Organization |
View Organization |
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Add Organization |
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Edit Organization |
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Delete Organization |
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Link To Organization |
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User |
View User |
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Add User |
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Edit User |
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Delete User |
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Application wide |
Background Task Administrator |
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View Background Tasks |
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Manage Roles |
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View License Info |
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View Infrastructure |
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TM database server |
View DB Server |
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Add DB Server |
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Edit DB Server |
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Delete DB Server |
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TM container |
View Container |
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Add Container |
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Edit Container |
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Delete Container |
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Language resource |
View Language Resource |
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Add Language Resource |
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Edit Language Resource |
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Delete Language Resource |
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Field |
View Fields |
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Add Fields |
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Edit Fields |
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Delete Fields |
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Translation memory |
View TM |
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Add TM |
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Edit TM |
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Delete TM |
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Translation unit |
Write TU |
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Read TU |
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Delete TU |
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Batch Edit TU |
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Batch Delete TU |
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Import TU |
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Export TU |
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Re-index TU |
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Project |
View Project |
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Add Project |
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Edit Project |
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Delete Project |
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Check Out My Project Files |
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Check Out Any Project Files |
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Cancel Check Out of Other Users Project Files |
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Add new Source Files to a Project |
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Assign Files |
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View Other Users |
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View All Files |
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Change Current Phase |
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Change Any Phase |
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Termbase |
Add Termbase |
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