Standard Roles and Permissions

A role is a collection of permissions. As an administrator, you give roles to users so that the users can use GroupShare to carry out job functions in GroupShare, SDL Trados Studio and SDL MultiTerm Server.

Standard roles

GroupShare is built with seven standard roles, which correspond to the most common jobs that users do:

Role

Description

Administrator The administrator of a GroupShare organization or resource library.
The Administrator role has all available GroupShare permissions and is the only role who gives default access to the  Licensing and Infrastructure views.

By default, the Administrator role is assigned to the in built-in user account, System Administrator. However, you can add this role to any other user who should have unrestricted rights in GroupShare and in SDL MultiTerm Server. The Administrator role is a standard, built-in role and cannot be deleted.

Power User

 

Typically, the application expert and local administrator.
Translator   
Usually, a translator updates TMs, but cannot create TMs or change the structure of a TM.

A translator cannot change organization or user details.

External Translator

 

A translator contracted from outside the translation company can perform the same jobs as a translator. Apart from the permission to view the other files in the project and the other users that work on the project, an external translator has the same default permissions as a translator.

Guest Can read some details.
 
Project Manager

 

A project manager needs to do what a translator does, and also has more power to manage projects and change translation memories.
 
MultiTerm Guest The MultiTerm Guest role gives public access to MultiTerm termbases but does not grant any rights in GroupShare. The MultiTerm Guest is also a built-in role and cannot be deleted.

 

Standard permissions by role

The following table shows the default GroupShare roles and the permissions assigned to them by default.

Resource type

Permission

Administrator

Power user

Project manager

Translator

External Translator

Guest

MultiTerm Guest

Library

View Library

 

 

Add Library

         
 

Edit Library

         
 

Delete Library

         
 

Link To Library

         

 

 

 

       

 

 

Organization

View Organization

 

 

Add Organization

         
 

Edit Organization

         
 

Delete Organization

         
 

Link To Organization

         

 

 

 

       

 

 

User

View User

       

 

Add User

           
 

Edit User

           
 

Delete User

           

 

 

 

       

 

 

Application wide

Background Task Administrator

           
 

View Background Tasks

           
 

Manage Roles

           
 

View License Info

           
 

View Infrastructure

           

 

 

 

       

 

 

TM database server

View DB Server

 

 

Add DB Server

           
 

Edit DB Server

           
 

Delete DB Server

           

 

 

 

       

 

 

TM container

View Container

 

 

Add Container

           
 

Edit Container

           
 

Delete Container

           

 

 

 

       

 

 

Language resource

View Language Resource

 

 

Add Language Resource

       
 

Edit Language Resource

   
 

Delete Language Resource

       

 

 

         

 

 

Field

View Fields

 

 

Add Fields

       
 

Edit Fields

   
 

Delete Fields

   

 

 

         

 

 

Translation memory

View TM

 

 

Add TM

       
 

Edit TM

       
 

Delete TM

       
 

 

 

 

 

       

Translation unit

Write TU

   
 

Read TU

 

 

Delete TU

   
 

Batch Edit TU

       
 

Batch Delete TU

       
 

Import TU

       
 

Export TU

       
 

Re-index TU

       

 

 

         

 

 

Project

View Project

 

 

Add Project

       
 

Edit Project

       
 

Delete Project

       
 

Check Out My Project Files

   
 

Check Out Any Project Files

 

       
 

Cancel Check Out of Other Users

Project Files

       
 

Add new Source Files to a Project

       
 

Assign Files

       
 

View Other Users

     
 

View All Files

     
 

Change Current Phase

   
 

Change Any Phase

 

 

   

 

 

 

 

 

       

Termbase

Add Termbase

           

Search by keyword for related topics

creating editing role

changing user permission

user organization permission