Translation Screen

This screen is where you translate and review tasks. The same screen may also be used by engineers for downloading and uploading translated tasks to work on them outside SDL TMS.

On this screen the source language segments and the translated segments are seen side by side, source segments on the left and the target language versions on the right. The color of the dividing bar between the two segments indicates the current status of the translation. The Screen Description below describes the colors and explains what they mean.

When you open a task for translation, you may find that some of the segments have already been translated during pre-processing by applying a translation memory or PerfectMatch.

Screen Description

The Buttons

The Boxes

Column	Description
Title bar	Appears at the top of the screen. It shows the task name preceded by details of the route via which you came to this screen. The text in the title bar is a series of links, click one part of the text to go to that part of the system.
Button bar	Appears below the title bar. It contains the standard buttons which are active on this screen. If the button name is not displayed beside the button, place the cursor over a button to display it in a pop-up.
QA Model	If you are reviewing the task you may be required to give feedback on the quality of the translation. The name of the QA Model being used appears here followed by information about the current review status of the task. QA Model - The name of the review model in use on this task. Feedback Level - There are two feedback levels: Task and Segment. Task means that your review feedback will be summarized in reports. Segment means that segment level feedback data will be available in reports. Threshold - This is the level of quality that the task must have in order to successfully pass the language review. This threshold is set by the person who created the QA model being used. If the figure here is a percentage, the task must achieve an overall translation quality score that is equal to or higher than this figure. If the figure is not a percentage, it represents the maximum error score a task can accumulate and still pass the test. If the error score is greater than this figure, the task will fail the test. Overall Quality - The figure and text here tell you the current review status of the task. The figure is the current percentage correct figure for the task or the error score for the task. PASS indicates that the error score is within the limit set by the threshold. FAIL indicates that the error score has now broken the limit set by the threshold.
Source Segments	During pre-processing the source language text is broken into segments and these appear on the left of the screen. Each segment is numbered. Below the segment number is the Segment History icon. Click this icon to display the translation history of this segment. Format Painting Colored highlighting (known as format painting) in a source segment indicates the presence of text formatting. You must ensure that the tags in the translated segment are correctly placed to replicate the formatting in the source segment. The colors used in format painting are not significant and do not indicate a particular type of formatting. In addition to colored highlighting you will also see vertical red lines ||| Each line indicates the location of a footnote or endnote. Use of color in source segments is optional and can be switched on/off in the Translation Page Preferences window.
Target Segment	The target segment appears on the right and is where you perform the translation. Initially the target segment is an exact copy of the source segment but during pre-processing, translation memory (TM) is applied to the text and if a match is found it is placed here. As a result this box could contain: An exact copy of the source segment, or A 100% TM match translation, or A 'fuzzy' TM match translation. To start translating a segment, click inside the segment (to activate the segment) and start typing. To see what your translation will look like in the finished product, click the Preview button. Target segment icons appear to the right of the target segment:   Click these to toggle segment locking on and off. Click this to add a segment comment. Click this to read segment comments that have been added. Hover the cursor over this icon to see how many errors have been recorded for the segment.     Click this to display the reviewer grading for the segment.
Review	If your company requires you to provide reviewer feedback at segment level, a Review window is automatically displayed (below the current segment) when you click inside a target segment. Record your scores for the segment in the box. When you click inside the next segment, the feedback window for that segment is displayed. As you continue to work on the screen, click Save regularly to save the edits you have made and the feedback you have added.
Dividing Bar	The color of the dividing bar between a source and target segment indicates the status of the translation. The number that appears on the dividing bar is the degree of match that existed between the source file segment and the translation memory source language segment when pre-processing took place. This number changes to 0 when you edit the segment.   Silver This segment requires editing. Segments for which no translation memory match was found have this color bar. As soon as you start to edit a segment the dividing bar changes to this color. Gold This segment was translated with a 100% Translation Memory (TM) match during pre-processing. 100% TM matched segments may be locked automatically (this is a local decision). To edit a locked segment you must first unlock it. Green This segment was translated with a partial (fuzzy) TM match. Purple This is machine translation. Blue This translation has been confirmed. A confirmed translation is one that is complete and requires no further work To confirm a translation, exit the segment by pressing the Enter key. To exit without confirming the translation, click anywhere outside the segment. Note: Segments translated by PerfectMatch during preprocessing are automatically confirmed and locked. These segments cannot be unlocked for editing. Orange Autopropagated translation. When you confirm a segment, the translation is automatically copied to other segments with identical source content. This process is called Autopropagation.
	If the task is so large that it covers more than one page, these options (which appear at the bottom of the page) enable you to navigate the pages. If you want to increase or decrease the number of segments displayed per page, increase or decrease the Segment per page number in the Translation Page Preferences window. Click Settings to display this window.

 

Windows Available From the Translation Screen

The following windows are available from the Translation screen:

• Concordance Search Results - Apply the results of a concordance search.
• Task Comments - Add or read task comments.
• Go To A Segment - Go to a particular segment in the task.
• Translation Memory - Reapply a translation memory (TM), apply a working TM or update the working TM.
• Segment Comments - Add or read segment comments.
• Segment History - View the translation history for the segment.
• Run QA Checks - Select and run QA checks.
• QA Check Results -  Jump to segments containing errors from this window. You can then fix the errors and run the QA checks again.
• Display Filter Window -  View the display filter settings.
• QA Check Override - Override a QA check that the task previously failed.
• Reviewer Grading - Reviewers assign a quality rating to a completed translation. Translators view the feedback.
• Translation Page Preferences - Specify how you want the Translation screen to look.
• Task Upload - This is only available in Engineering stages. Use it to upload a target language version of the task that was previously downloaded for engineering outside SDL TMS.

How to Display the Translation Screen

Click a link in the Filename column of the Inbox View (Tasks).

Translating Tasks

Reviewers and translators have exactly the same editing abilities in the Translation screen.

Before You Start

Click Settings to display the Translation Page Preferences window where you can specify Translation screen settings such as the maximum number of segment pairs which can be displayed on a single page.

How to work in the Translation screen:

1. Click Task Comments. The Task Comments window is displayed. It contains any comments that have been added for this task.

2. Check the status of the Submit button. If the button is disabled, you do not currently own this task. If you want to translate this task, you must return to your inbox and take ownership of the task.

3. Locate the first segment to be edited.

• If the dividing bar between a source and a target segment looks like this (the target segment may also be locked ), the segment was translated with a 100% translation memory match or a PerfectMatch during pre-processing. These segments do not normally require any further action.

4. Click inside the target language segment, initially the cursor is placed at the end of the segment. Click again to place the cursor where you want it and type the translation.

5. When you have finished editing the segment translation, press Enter to confirm the translation and go to the next segment. When you press Enter the segment translation is automatically autopropagated (copied) to any other segments in the task that have identical source text.

• If you want to exit the segment without confirming the translation, click anywhere outside the segment.

6. Locate the next segment to be translated:

• Click Go To a Segment to display the Go To a Segment window where you can enter the number of the segment you want to work in.

• Use and on the bottom bar of the Translation screen to go to through all segments page by page.

7. Click Save to save this version of the translation. You should save your work regularly (if you lose your connection to SDL TMS, you will lose any unsaved changes).

8. When the translation is complete click the Task Comments button to display the Task Comments window. This is where you can pass on any information that might be useful to the reviewer. For example, any instructions that you were given which influenced the way you translated the task.

9. When you are ready to send the task to the next person in the workflow, click Submit.

Submitting Tasks

You do not have to Submit a task as soon as you have finished working on it. If you want to keep it a little longer you can save and exit the task and then Submit it later from your inbox. For example, if you have several tasks for the same job and you want them all to go to the next stage at the same time, you could wait until all the translations are complete and then, in your inbox, select the tasks and click Submit.

Reviewing Translations

Translators can review their own translation before submitting to the Language Review stage by clicking Run QA Checks. If you are performing the Language Review stage on a task, you have exactly the same ability to edit the document as a translator. When you have completed the review, you must either accept or reject the translation.

• Click Submit to accept the translation and send it to the next workflow stage.
• Click  Reject if you want to return the task to the translator for corrections to be made. When you reject a task, you must add a comment explaining why the task has been rejected. You can also reject tasks from your inbox.

Reviewer Grading

If your company is using QA Models you can record details of errors that you find in segment translations in the  Reviewer Grading window. To display the window, click the star icon for the segment (it appears below the Segment Comment icon). When you have recorded the errors, click the star again to close the window.

You can tell if a QA model is in use from the appearance of the Translation screen. A panel like this one will appear at the top of the screen:

The panel contains the following information:

• QA Model - This is the name of the QA model being used on this task. The QA model determines which error categories and severity levels appear in the Reviewer Grading window.

• Feedback Level - There are two feedback levels: Task and Segment. Task means that your review data will be summarized at task level in reports. Segment means that segment level data will be displayed in reports.
• Overall Quality - The figure and text here tell you the current review status of the task.
• • The figure is the total error score for the task.
  • PASS indicates that the error score is within the limit specified by the QA model.
  • FAIL indicates that the score has exceeded the specified limit.

Engineering Tasks

If you are performing the Engineering, DTP Engineering or Engineering Review stage on a task in the Translation screen, you have the ability to:

• Download the source file that was sent for translation.
• Download the completed translation.
• Upload the completed translation after editing outside SDL TMS.

When you have finished working on the task, you must either Submit it to the next stage or Reject it. Rejected tasks are returned to the previous workflow stage.

Approving Tasks

If you are performing the Approval stage on a task, you cannot edit the task translation. You can preview the task and then either Submit or Reject it. Click  Reject to return the task to the previous stage. When you reject a task you must add a comment explaining why the task has been rejected.

Working with Rejected Tasks

Sometimes, tasks that you have completed are returned to you for further work. The task could have been rejected by the person who reviewed it or it could have failed an automated QA check.

1. The first thing to do with any rejected task is read the task and segment level comments. These should explain why the task has been returned to you and what action you are expected to take to correct the problem.

• ClickTask Comments to read task level comments.

• Click to read segment level comments.

2. If the star icon beside the target segment looks like this , a reviewer has identified errors in the segment translation. Click the star to see the number and type of errors the reviewer recorded. Click the star again to close the window.

3. Correct the errors in the translation.

• If the task failed a QA Check and you cannot make the change needed to stop it failing again, you must override the QA Check. To do this, open the task on the Translation screen and click the QA Check Override button. The QA Check Override window is displayed. In the window, explain why you cannot make the change that would stop the task failing the check. This time when you submit the task, the QA check is skipped.
  The reason you give for overriding a QA check is displayed on QA Check reports.

4. Add a task comment explaining what you have done and then Submit the task as usual when you have finished.

Related Topics

About Translating, Reviewing, Approving and Engineering Tasks

Reviewer Grading Window

Translation Screen - Graphic or Object Version

About Downloading and Uploading Files

Inbox Download Options