How to Add Files to an Existing Project

You can add files to an existing project in the Files view. You can add them individually or you can add a folder structure. Once you have added the files you must specify their usage and convert them to a translatable format if they are for translation. If you added them to a server project, you must also upload the files to the Project Server by checking them in.

Complete these three steps to add new files to an existing project: ShowHide

Step 1:  Add Files to a Project

1. In the Files view, select the source language in the box at the top of the navigation pane. The source documents for the project are displayed on the right.

2. Add the files:

• If you want to individually add a files individually, click Add Files.  

• If you want to add a folder or folder hierarchy containing files, click Add Folder.

NOTE	If you want to create a folder structure before adding the files, Click New Folder. You cannot move files in the folder structure. If you add a file to the wrong folder you must remove it and then add it to the correct folder.

Step 2:  Specify File Usage

Check the files have been added with the correct usage (translation or reference) and change this as needed. To do this:

1. Select the file, right-click and then select Change File Usage from the shortcut menu. The Change File Usage dialog box is displayed.

2. Change the file usage and click OK.  

3. If you are working with reference files, go to Step 4. If you ware working with files that you want to translate, complete Step 3 below.

For more information about file usage, see About File Usage.

Step 3:  Prepare the New Files for Translation

1. Select the files, right-click and select Batch Tasks > Prepare from the shortcut menu. The Batch Processing wizard is displayed on the Batch Tasks page.

2. A list of the processes that will be performed on the selected files is displayed in the Tasks box. The settings used to create the original project files will be applied to the new files.

• If you want to view or change the project settings before processing the files, click Next to display the Settings page.

3. Click Finish to prepare the files for translation.

Bilingual SDL XLIFF files are created and added to all target language folders. They are also displayed in the list in the Files view when you select a target language from the navigation pane.

Step 4:  Upload the Files to Project Server

If you are working with a server project, the files need to be uploaded to Project Server so that other team members can access the files.

1. Select the source language version of the files, right-click and then select Check In.

2. In the Check In dialog box, enter any details about the new files that you are uploading and click Check In.

The files are uploaded to the Project Server and can now be accessed by other team members. If you uploaded new translatable source files, the sdlxliff files that were created for every target language in the project are also automatically uploaded.  

 

Related Topics

Managing Project Files

About Checking In Files to the Server

How to Check In Files to the Server

Topic:  Published: 27-Jun-2012