How to Open and Sign-off a File

This topic describes how to open and sign-off a translated project file in the Editor window in the Editor view. Opening a file for sign-off is an additional review that you can perform after a file has been opened for review.

When you open a file for sign-off, the Sign-off configuration is used. This means that the Editor view changes to the sign-off layout and the list of statuses available to apply to segments changes to show sign-off statuses only.

In the Editor window, the source language segments are displayed on the left and target language segments on the right. The segment status column in between the source and target segments contains information about the target segment status, for example whether if the translation has been confirmed.

To open and sign-off a file:

1. Click the Files button in the navigation pane. All of the files in the active project are displayed in the Files view.

2. In the box at the top of the Files view navigation pane, select the required target language. Project files for the target language are displayed on the right.

3. Right-click the SDLXLIFF file to be reviewed and select Open for Sign-off from the shortcut menu. The file opens in the Editor view.

4. If you want to edit a segment in the  Editor window, simply click inside the target segment and start typing. You can use standard windows text editing functionality when working in SDL Trados Studio. You can also use the following tools to assist you in your review. These are the same tools that are available when the document is translated.

5. Editing Tools

   There are multiple text editing tools to assist you during translation. For example,

   1. • Spell Check:  You can check spelling as you type or run a spell check when you have finished translating.

      • AutoSuggest:  You can use the AutoSuggest tool that anticipates what you are about to type and presents you with a list of previously translated words and phrases that also begin with the characters you have typed so far. If one of the words or phrases matches what you were about to type, you can select it and it is inserted into the current segment.

   Click here to see the available text editing tools.

6. Tag Formatting Tools

   There are multiple tag formatting tools to assist you during translation. For example, you can:

   1. • Inserts tags. Click the button on the QuickInsert toolbar of the tag you want to insert or insert tags from a source language segment.

      • Copy and paste tags. Press Ctrl+C or right-click and select Copy from the shortcut menu. Press Ctrl+V or right-click and select Paste from the shortcut menu.

   Click here to see the available tag editing tools.

7. Translation Memory Tools

   By default SDL Trados Studio automatically performs a translation memory lookup whenever you place the cursor in an untranslated segment (one for which the translation has not been confirmed). The best translation memory match is automatically placed in the target segment and, if the match is a 100% match, the translation is automatically confirmed. The percentage match is displayed in the segment status column. If you want to edit the translation, type in the target segment. When you edit the segment, the background color of the percentage match figure disappears to indicate that there was a percentage match with the translation memory which has been changed. When you have finished translating a segment, click Confirm (Translated) on the Translation and Review toolbar. The status of the segment changes to Translated and your cursor is automatically placed in the next unconfirmed segment.

    

   Click here to see the available translation memory tools.

8. Terminology Tools

   If a termbase is open, when you place your cursor in a segment a lookup is automatically performed. If there is a match for a word in the segment you are translating, a red bracket is displayed above the word in the source segment and a match is displayed in the hitlist in the Term Recognition window.

   Click here to see the available termbase tools.

5. If you want to approve or reject a translation:

6. When you have finished reviewing the document, select Tools > Verify from the menu bar to check for any errors in the document.

7. Select File > Save from the menu bar to save the document and then select File > Close from the menu bar to close the document.

8. If there are still translations that are not approved or rejected when you close the document, a Question prompt is displayed asking if you want to approve all translations that have not yet been reviewed.

9. Click Yes to approve all translations that have not yet been reviewed and close the document.

10. Click No to leave the translations with the current status that is assigned to them and close the document.

11. Click Cancel to leave the translations with the current status that is assigned to them and keep the document open.

When all segments in the document have either a Sign-off Rejected or Signed Off status, the status of the document changes:

6. If any segments have a status of Sign-off Rejected, the status of the document changes to Sign-off Rejected to indicate that the document needs to be sent back to the translator for more work. You should send the document back to the translator in a package.

7. If all segments have a status of Signed Off, the status of the document changes to Signed Off to indicate that no further work needs completing. You should generate a translated version of the document.

Related Topics

Overview: Working in the Files View

Overview: Translating and Reviewing Documents