Exporting a Terminology Database

Tools > Term Databases

You can export a terminology database in the following formats, to add or modify entries off-line and then later import back into WorldServer:

Delimited File: Simple Format – A Delimited File containing terminology entries in a simple grid format with a column for each language or attribute and a row for each term entry. A header row is required.
CSV: CSV: Advanced Format – A CSV (Comma-Separated Values) file containing entries for a term database. This is a more advanced format that preserves term attributes.
TRADOS MultiTerm – A file in TRADOS MultiTerm format containing entries for a term database. For exporting back to TRADOS MultiTerm.
TBX – A file in TBX (TermBase eXchange) format.

For all of these formats, you can select the statuses you want exported, from among the following:

General statuses

Active terms only
Active and Inactive terms
Proposed terms
Rejected terms
All terms

Individual administrative statuses

Preferred
Deprecated
Standardized
Legal
Regulated
Superseded

There is also a selection for terms With Proposed Changes. Selecting this causes WorldServer to export terms or term entries that have proposed changes. If the term entry has a proposed change, or if at least one of its terms has a proposed change, WorldServer will export that term entry.

Note: In releases prior to WorldServer 9.0, If you selected the simple format, which was then called CSV: Simple Format for the export, WorldServer exported the CSV file in the same format as the CSV: Simple Format import feature imported it. This allowed round-tripping of the terminology database. However, in WorldServer 9.0, the import feature allows you to import columns as term attributes, and is therefore richer than the export feature.

The Delimited File export format has the following characteristics:

The columns correspond to the locales and term entry attributes of the term database being exported. Standard term entry attributes (Created By, Modified On, and so on) are included.
The column headers are the WorldServer locale names and term entry attribute names, as appropriate.
Attributes for the individual terms are not exported due to the export format.

To export a terminology database

There are two places from which you can launch the export:
- In Tools > Term Databases , click the terminology database name link to export, then click the Export TD button.
- In Tools > Term Databases , click the terminology database name link to export, search for entries; then, in the result set pane, click the Export Result Set button.
Both buttons take you to the Export Entries from Term Database <TD> page.

Select the export format and choose the encoding to use. The encoding you select must be capable of representing characters in both the source and the target languages.

Note: For TBX format, you do not select an encoding because WorldServer exports TBX only in UTF-8 encoding.

If you are using the Export TD button, rather than exporting from the result set, you can optionally apply an attribute filter, by clicking the Apply Filter check box and manipulating the attributes that appear. See “Advanced TM and TD Search” for more information about terminology database attribute filters.
Click Export.

In the File Download dialog box, save the file to your computer.

For TBX export, WorldServer prompts you to download a zip file. This zip file contains the TBX export file and a companion XCS file (xcs.xml) for use with other TBX applications. The XCS file is populated with relevant language and attribute information for this termbase. The export lists all languages present in the TBX file. It contains the default XCS file's data category definitions. If WorldServer has term or entry attributes not present in the default XCS file, the exported XCS file is exported with data category definitions for the following additional attributes:

Term entry attributes are exported as descrip data categories.
Term attributes are exported as termNote data categories.
Selector attributes have their permitted values exported as picklist values.
All other attributes are plain text.

WorldServer uses the default XCS file to help it identify which data category element to export to a standard TBX data category. For example, it knows that an attribute named administrativeStatus is a termNote data category and an attribute named context is a descrip data category.

Note: Additional TBX support is available in the WorldServer SDK. To expose both language and attribute mapping for import, a subclass of WSTdImportArg provides an appropriate API. Languages can be mapped directly if there are language specifications with country code ambiguity. Attributes can only be used or ignored. If there is no language ambiguity and no missing attributes, there is no need for mapping info: all the import needs is the TBX file.

Select a location to save the file.
Close the Download Complete dialog box.
Click OK to close the Export Entries from Term Database <TD> dialog box.